Get faster results and improve collaboration by working with your colleagues in the same document at the same time. Exchange ideas, chat and comment with your colleagues right inside the document.

To make collaboration features available, save your document in OneDrive. Then click Share, and send the document link to your colleagues.

When they start working in the doc, you’ll see their edits in real time.

This feature is available to Office 365 Subscribers only.

When someone shares a Word document with you, the email you receive includes a link that opens the document in your web browser: in Word Online. Select Edit Document > Edit in Browser.

Select "Edit in Browser" in Word Online

If anyone else is working on the document, you’ll see their presence and the changes they’re making. We call this coauthoring, or real-time collaboration.

If anyone else is working on the document, you'll see their presence and the changes they're making.

From here, if you’d rather work in your Word app, select Edit in Word, near the top of the window.

Edit in Word

You’ll still be coauthoring, as long as you’re an Office 365 subscriber, using one of these versions of Word:

  • Word 2016 for Windows
  • Word 2016 for Mac
  • Word on a mobile device (Android, iOS, or Windows)

If you’re using an older version of Word, or if you’re not a subscriber, you can still edit the document at the same time others are working in it, but you won’t have real-time collaboration. To see others’ changes and share yours, you’ll have to save the document from time to time.

Want a guided tour? Download this Collaborate in Word learning guide, or type Collaborate in the search box in File > New in Word (works best in versions 2016 and later for Windows).

This article is from the Office 365 Training Center. If you don’t have Office 365, let us know! We can help you get set up and working together with your colleagues in no time.

Subscribe To Our Newsletter

Subscribe To Our Newsletter

Join our mailing list to receive the latest blog posts, news, and updates from our team.

You have Successfully Subscribed!